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Minutes — Project Development Committee Meeting, May 5, 2011

(As approved by the Committee, August 2011)

Attendance

Call to Order

The Project Development Committee met on Thursday, May 5, 2011, in the Wildflower Suite at the Hilton Austin Airport, 9515 Hotel Drive, Austin, Texas 78719. Chair Susan Vardell called the meeting to order at 2:25 p.m. A quorum was present.

Introduction Of Committee Members, Staff and Visitors

Committee members, staff and guests were introduced.

Public Comments

No public comments were offered.

Approval of Minutes

The Committee reviewed minutes of the November 3, 2010, Committee meeting.

MOTION: To approve the minutes of the November 3, 2010, Project Development Committee meeting minutes as presented.

MADE BY: Kathy Griffis-Bailey

SECOND: John Morris

The motion passed without opposition.

Chair’s Report

Chair Susan Vardell had nothing to report.

Member Advocacy Reports

Committee members received reports from Council members Kimberly Blackmon, Andrew Crim, John Morris, and Joe Rivas about their activities related to Council business and/or advocacy.

Grants and Projects Report

Projected Available Funds Update

Grants Management Director Patrice LeBlanc discussed with the Committee the funding trends for the next few years, citing the need for more projects to be authorized by the Council as soon as possible to ensure all funds available to TCDD are fully used.

Staff Activities Report

The Committee received reports that were presented by Communications Coordinator Melissa Loe on the TCDD public information plan; by Intern Laura Poskochil on current outreach and diversity projects, and by Planning Coordinator Joanna Cordry on public input and focus groups.

Consideration of Future Funding Activities

Higher Education

Cordry reviewed the proposed Executive Summary for a Higher Education project for individuals with developmental disabilities. No applications were received when the RFP was previously released. Cordry discussed information from applicants who indicated that funding was not enough for the Council’s expected outcomes. The Committee agreed to recommend Council approval to reissue the Higher Education RFP with funding increased from $125,000 per year to $225,000 per year and to increase the number of projects available for funding from 1 to up to 3 projects, each eligible for up to 5 years for funding.

MOTION: To recommend Council approval to reissue the Higher Education RFP funding available increased from $125,000 per year to $225,000 per year, for up to 3 projects each eligible for up to 5 years of funding.

MADE BY: John Morris

SECOND: Joe Rivas

The motion passed without opposition.

Inclusive Faith Based Symposium Project

The Committee discussed and recommended Council approval to re-release the RFP for the Inclusive Faith Based Symposium Projects, with new funding amounts of between $50,000 to $75,000 per year, for up to 3 years, for up to 4 projects.

MOTION: To recommend Council approval to re-release the Inclusive Faith Based Symposium Project RFP with funding of between $50,000 to $75,000 per year, for up to 3 years, for up to 4 projects.

MADE BY: John Morris

SECOND: Kathy Griffis-Bailey

The motion passed without opposition.

Enabling Technology Project

The Committee reviewed the executive summary for an Enabling Technology Project that was approved by the Council in August 2009 and recommended Council approval of revisions to the Executive Summary in the following way: total funding available of up to $750,000 per year total for up to 3 projects, with projects eligible for no longer than 5 years of funding. The Committee also directed staff to add language to the RFP to indicate that projects should be focused on improving educational and/or employment outcomes for people with developmental disabilities and to indicate that reimbursements will be contingent upon meeting approved milestones.

MOTION: To recommend Council approval of a revised Executive Summary for Enabling Technology Projects with funding available for up to 3 projects, with up to $750,000 total available per year for all projects and with funds available for no longer than 5 years and to add a requirement that reimbursement is contingent on a project reaching milestones in a timely manner.

MADE BY: Kristin Cox

SECOND: Andrew Crim

The motion passed without opposition.

Youth Leadership Advisory Council

The Committee received a report from Project Development Intern Poskochil on a proposed Youth Leadership Advisory Council. The report was discussed, but no action was taken. The Committee asked for more about what actions people took as a result of current youth leadership training after the training was completed.

Health and Fitness Promotion Project

The Committee reviewed and recommended Council approval of an Executive Summary for Health and Fitness Promotion Projects presented by Grant Specialist Wendy Jones.

MOTION: To recommend Council approval of the Health and Fitness Promotion Projects Executive Summary allowing funding of up to $250,000 per project for up to 5 years, for up to 2 projects.

MADE BY: Andrew Crim

SECOND: John Morris

The motion passed without opposition.

Unsolicited Ideas

The Committee reviewed information from the Unsolicited Ideas workgroup provided by Cordry and determined that no action was warranted.

Future Project Funding Priorities

The Committee reviewed and revised the Future Funding Activities Priority List by moving Outreach Activities from priority #3 to priority #7, Enabling Technology Projects from priority #7 to priority #3, added the new Health and Fitness Promotion projects as priority #8, and moved the Funders’ Roundtable activities (no funds) to priority #9.

MOTION: To recommend Council approval of revisions to the Future Funding Activities Priority List as discussed by the Committee.

MADE BY: John Morris

SECOND: Kristen Cox

The motion passed without opposition.

TCDD Grant Project and Award Approval Procedures

Committee members had no further discussion about the Grant Project and Award Approval Procedures that was discussed during the Committee of the Whole meeting.

Other Discussion Items

Planning Coordinator Cordry reviewed with the Committee the changes that will be made to the State Plan Goals and Objectives in response to the discussion by the Committee of the Whole. The revised draft TCDD State Plan Goals and Objectives for FY 2012-2016 will be presented to the Council for approval during the meeting Friday. That action allows public comments to be solicited on the draft Goals and Objectives prior to the August quarterly meetings. Final State Plan Goals and Objectives will need to be approved during August meetings. The Committee had no further comments.

Adjourn

There being no further business, adjourned the meeting at 5:10 PM.

Roger A. Webb, Secretary to the Council
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